salary offset government travel card

The ATM feature must only be used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. Travel cardholder - The IRS employee who has been trained and authorized to use the individually billed account. The monthly statement of account reflects activity on the account for the billing cycle. The Federal Travel Regulation (FTR), 41 CFR Part 301-51.1 and 301-51.2, Paying Travel Expenses, requires use of the travel card for official travel unless the employee has an exemption. Standard travel cardholder - A travel card applicant who agreed to an electronic credit review and had a credit score of 660 or more. H\0 R)t,} N ""o_?x8vc_.muppm$][5$i|zp;v>l\3O=0 Mn[K,Uy|~Fo}0V5$Um-IO5&KZk~j&y0MddS~EF99,d{+YF608t.\sJ~,t8BA t8BA t8y]&M 7an r#7OOOOOOOOOOOOOOOOOOO77eU=f}E}ek{L.B"e&TfD=Lt!o7o7o_N1f0_d. 0000006406 00000 n (5) IRM 1.32.4.2.1.1 (4) g., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employee who are infrequent travelers. An employee who is expected to travel must obtain a government travel card unless exempt. WebUnder 5 U.S.C. Travel management center (TMC) - A travel agency operating under General Services Administration (GSA) contract which provides transportation, lodging and rental car services to IRS employees. At this point, Salary Offset will be initiated by the bank. 0000000856 00000 n These collections are involuntary. Employee Responsibilities and Conduct Managers must retain copies of approved manual travel authorizations and vouchers, and all supporting documents for six years. The billing cycle for travel card accounts closes on the third day of each month. Disputed item - An erroneous, duplicate, or over charge that appears as a transaction on an individually billed travel cardholder's statement of account. Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. When the CBA is used to purchase common carrier transportation tickets and the trip is cancelled, the employee must promptly notify the TMC and Credit Card Services. The balance owed to each is sent directly to the applicable party. 5514, Installment deduction for indebtedness to the United States. Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. Statement Of Understanding Army Fillable Form (10) IRM 1.32.4.2.7.2 (1) and (3), Dispute Process, updated the timeframe to notify the government credit contractor of a dispute from within 60 days to 90 days from the date of the statement on which the charge(s) first appear. trailer <<195A1B81E92C4F0BB0505D6B8FA21F5F>]/Prev 240088/XRefStm 1491>> startxref 0 %%EOF 485 0 obj <>stream The travel card limit considers unpaid charges from prior monthly billing cycles as part of the card limit. A travel card account with an unpaid, undisputed balance 61 days after the closing date is considered delinquent. The card limit is the maximum cumulative amount that can be charged to a travel card account in a billing cycle. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. Travel expenses charged to another business unit - The traveler's manager or approving official is responsible for ensuring the traveler has provided the correct funding codes in ETS or on the manual travel authorization form. The employee will be provided 30 days to repay the delinquent balance or enter into a written payment agreement with the government credit card contractor. Charges: Misuse of Government Credit Card Which item is a benefit of using the travel card? A supervisor signature is also required at most agencies. 0000004422 00000 n hb```b``9d31 +P#&0A :GKcXCo2) 170aaTm jaaLO}%r{>u1Eg(D.vhtb43ql (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. 0000001857 00000 n Information regarding electronic credit checks is available on the IRS Source website by, selecting Credit Check. The Letter of Understanding between the director, Workforce Relations Division, and NTEU defines hardship as employees who have a history of personal or work-related credit card problems and employees whose religious tenets object to the use of credit cards in general. The government credit card contractor will reactivate a suspended travel card after payment has been received. Personal use of the travel card or use of the travel card to pay for someone else's travel expenses is prohibited and may result in disciplinary actions. 0000019028 00000 n (11) IRM 1.32.4.2.7.3 (2), Trip Cancellation, updated to remove references to Travel Management Center (TMC) fee and replaced with Concur Government Edition (CGE) reservation fee. $28.50 0000002883 00000 n Referring requests for petition for salary offset hearing to Government Payables and Funds Management office. In addition, restricted travel cardholders also do not have ATM privileges. Performing periodic audits to ensure that the travel cardholders employment status is current and closing those accounts that remained active after his or her last day of employment. Travel card activity is restricted by the MCC assigned to the travel cardholder's account. Requests for a higher limit must be made with the approval of the travel cardholder's manager. A rolling 12-month period begins in one month and concludes 12 months later. Defense Finance and Accounting Service The Military Services may further restrict/define this policy. 0000015265 00000 n A standard travel card includes the MCC template for miscellaneous expenses and ATM access. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. More information is available on the IRS Source website by, selecting "Lost, stolen or compromised travel card" . After the travel cardholder notifies the government credit card contractor, disputed amounts may be deducted from "total payments due" . hbbb`b``3 +> q endstream endobj 499 0 obj <>/Metadata 150 0 R/PageLabels 142 0 R/Pages 145 0 R/StructTreeRoot 152 0 R/Type/Catalog/ViewerPreferences<>>> endobj 500 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Properties<>/Shading<>>>/Rotate 0/StructParents 0/TrimBox[0.0 0.0 216.0 540.0]/Type/Page>> endobj 501 0 obj <> endobj 502 0 obj <>stream WebThe Agency/Organization Program Coordinator (A/OPC) is the primary liaison between you and the bank. Charges that have been disputed (and confirmed by the government credit card contractor by email) will not be considered delinquent until the government credit card contractor makes a determination. Restricted spending limits during expected periods of inactivity or misuse. 0000015429 00000 n Once you complete it, the A/OPC will submit the application for your travel account to the bank. The ETS retains copies of the receipts for six years after fiscal year in which travel occurred. Exceptional dedicated customer services, wherever you are. Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. The travel card can be used to purchase fuel for a privately-owned vehicle (POV) for travel between places of official business or other authorized points no more than one calendar day prior to the start of official travel through one calendar day after the official travel ends. Travelers who do not have a travel card or have a travel card that is declining, may use the CBA. The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. The following payment sources for allowable travel expenses are authorized for travelers who receive an exemption from the mandatory use of the travel card: CBA (for common carrier transportation expenses only). Sign the form. (9) IRM 1.32.4.2.5 (1), Record Retention Period for Travel Card Documentation, updated time period Electronic Travel System (ETS) retains copies of travel card receipts from six years and three months to six years. Travel cardholders are responsible for ensuring that their travel documents have been correctly uploaded into ETS and are legible. A template is a grouping of MCCs assigned to a travel cardholder's account based on anticipated use. The traveler must complete and the travelers manager or approving official must approve a travel authorization through ETS or on a manual travel authorization form. Citi Government Travel Card Cardholder Guide Employees for whom the issuance of a government travel card would adversely affect the mission of IRS or put the employee at risk. The government credit card contractor will not reinstate an account that has a history of payments returned for non-sufficient funds. WebGovernment Travel Charge Card Program. Travel The salary offset provision arises under the debt collection procedures in 41 CFR 301-76.100 , which provide due process rights to employees, including written notice and the right to request a review of the debt. Added text The cardholder must contact the hotel to cancel their reservation.. OFFICE OF FINANCE AND ADMINISTRATION Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). COMDTINST M4600.18 . As a result, the actual available card limit fluctuates as charges and payments are posted. The government credit card contractor may review and consider the employees complete credit history in deciding whether to reinstate the individuals account. The Travel and Transportation Reform Act of 1998 (Pub. The travel card can only be used for official government travel and travel-related expenses while in official travel status. Risk Mitigation | GSA Smartpay Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. Billing cycle - The period of time commencing on the fourth day of the month and ending on the third day of the following month. Travel cardholders will receive a statement of account from the government credit card contractor if there is activity on the account or an outstanding balance. The travel cardholders may pay their accounts through ETS, through the government credit card contractor's website, by mail, or by telephone. Press the arrow with the inscription Next to move from field to field. endstream endobj 459 0 obj <. IRS employees should: Ensure the relocation authorization provides for house hunting and en-route travel. ;+!sE~3@4qfN6 }nuJi3M7H486(uB@Smlg [9]@ The travel cardholders are responsible for disputing any incorrect or unauthorized charges that appear on their monthly statements of account timely. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. The Role of the Program Coordinator (A/OPC) | GSA Smartpay A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. 0000007509 00000 n Answer: (1) Split Disbursement (2) Salary Offset (3) Mission Critical Status (4) Reduced Payment Plan 22. The Travel Management office is responsible for IRS policies governing the travel card program. More information about requests to change card and ATM limits is available on the IRS Source website by, selecting ATM Access, Usage and Limit Changes. If an employee's travel card account was cancelled as a result of non-payment and the employee wants to pursue reinstatement, the outstanding balance on the account, including late fees, must be paid in full. The ETS is for official government travel only. 0000015659 00000 n Selection for salary offset is made at the government credit card contractors discretion using established collection criteria. Employees who are not eligible to receive a government travel card. 0000001676 00000 n The IRS has implemented split disbursement and salary offset procedures for the government travel cards.

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